Five Steps to Collecting & Using Business Cards Effectively

Stacked in my drawer are dozens, if not hundreds of business cards that I’ve collected over the years. Perhaps you have the same quandry as I do: what do I do with all of those cards?

If you’re like me, you don’t dare throw them away. After all, you might need one of them some day. But, the problem is, most likely, you don’t have a clue when and where you met those people. All you know is that somehow, you have their card. Good, but not helpful.

Jeff Pulver, co-founder of the Vonage Internet phone company and creator of the VON and 140 conferences, has an expression that you absolutely must take to heart:

“We live or die on our database.”

The days of just collecting business cards are over. It’s time to do change our ways and actually put them to good use.

Here are five steps to collecting and using business cards effectively:

  1. Context – Take a moment to immediately write on the back of the card, the event and details of your conversation. If you promised to follow up, write that down too.
  2. Storage – While at the event, be sure you store the card in a secure place: preferably your wallet, purse or notebook pocket. Avoid putting them in your clothes pockets. It’s almost a guarantee that you’ll lose them.
  3. Review – Once your back at your desk, review the cards for context and action points. You’ll want to be sure you do this within 24-48 hours of making a connection. Also, a quick email follow up, or better yet, a handwritten note is a nice touch.
  4. Address Book: Take the time to input each contact into your address book. You can do this manually or using one of those nifty business card scanners. Don’t forget to insert your contextual notes too.
  5. LinkedIn & Connect. You now hold in your hands the currency for connecting to people on LinkedIn: an email address. Do a quick search and LinkedIn.com and request to connect with your new contact. Be sure to erase the generic note and write something related to your meet and greet. Including details will be a good reminder of who you are and why you’re asking to connect.

If you look at your stack and get overwhelmed about the amount of time it’s going to take to get through it, consider breaking it down into daily segments. If you started each day processing 10 cards, you’ll get through your stack in no time.

Chances are, reviewing each card will jolt your memory and you’ll be able to remember when and what you were discussing during the business card exchange. Be sure to include details in your follow up or LinkedIn connect message. People always appreciate it when you recall details: personal or professional. The extra time it takes to do so will always be worth it.

Has LinkedIn.com proved to be helpful for you? If so, how?

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Eight Things I Learned at Social Fresh Charlotte

Today, I joined a couple hundred of my new closest socmed Charlotte friends for an all day conference called Social Fresh. Established and ran by former Charlottean, Jason Keath, this six-session event was packed full of topics that ranged from community development to corporate social policy.

I really enjoyed the conference, mainly because it was small and intimate. I met a lot of new people like @jakrose, @yarby, @benjamingetz, @CaseyLBrewton, @MCDolphens, @GenevieveJooste, @Mysticle, @arsbars, @RichTucker, @waynesutton and many, many more. The size of this conference makes it one of the most approachable, memorable and fun conferences I’ve attended in a long time. If you get a chance to attend a Social Fresh event in the future, do yourself a favor and go.

As I mentioned, a lot was talked about during the event, but I walked away with eight key takeaways that I thought I would share with you.

  • Remember “You don’t need a social media strategy. You need a brand strategy that leverages social media.” —Chris Kirubi, Chairman of Coca Cola Nairobi
  • You/me, we need to be paying much more attention to #LinkedIn
  • Being there before the sale is marketing…at the sale is sales…after the sale is service. —@gregcangialosi
  • Social media is a beast. The beast must be fed and it’s food is content. —@gregcangialosi (One of my favorite quotes of the day)
  • Communicate internal social media policies frequently. Make it precise, efficient & frequent —@DavidBThomas
  • Marketing in the socmed space requires more people than you think. —@bwdumars
  • Quality, (story and creative) is more important with web video because it stands alone and has to be good enough to get noticed.
    and finally…
  • Seriously, bacon gum balls are the best thing I never want to eat again. Thanks @masstransmit

To top it off, here are some new online resources that I found out about today:

  • glassdoor.com —an inside look at what companies are paying their employees
  • socialmediagovernance.com —A fantastic source for guiding social media use within your company
  • Radian6.com – listen, measure and engage with your customers across the entire social web

Did you go to Social Fresh or have you been to a social media conference lately? If so, what was one thing you learned? Leave you thoughts in the comments below.

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5 Keys to Building Forever-Followers—Chris Brogan Style

Yesterday, I had the spontaneous opportunity to attend the Author’s Way event and see social media “typist” Chris Brogan (@chrisbrogan) talk about his perspective and approach on all things social media. He also dived into the heart of his new book, Trust Agents: Using the Web to Build Influence, Improve Reputation, and Earn Trust (Amazon link).

A lot was said over the course of four hours and I took about six pages of notes. However, there were five things that I walked away with that have brought a paradigm shift in my thinking of social media.

Prepare to have your mind changed:

1) The more things you can create and giveaway, the more you will get back in rewards
Seth Godin says that value comes in execution, not in your ideas. It’s a loud call to stop hording and start giving. Chris said that he posts 98% of his ideas and thoughts online. The other 2% are unique to his clients. Furthermore, he stated that 75% of his leads, ie: income, come from something he’s said online.

2) To increase your Twitter influence, be helpful
Chris suggested that you utilize a 12:1 tweet ratio; for every 12 times you retweet, promote, talk about, or push someone else, talk about yourself once. How do you do that? Http://search.twitter.com is the best place to get started. Identify your interest, find what people are saying about it and enter the conversation. In return you’ll create trust which gives you social capital which increases your value and influence.

3) Twitter is a business winning tool
This is for the naysayer business owners and CEO’s. Being active on Twitter is like sharing a meal, playing 18 holes or a face-to-face meeting. Not one of those functions will seal the deal by themselves, but when used together you’ll create a winning outcome. Chris gave the example of Frank, an employee at Comcast who started @comcastcares on Twitter. One year later, Frank now manages a team of ten people who are dedicated to servicing Comcast customers on Twitter alone. Personally, I’ve used this team on at least four times. On two of those occasions, we troubleshooted and scheduled an appointment via Twitter. I never had to call or email. Now that’s a way to keep my business.

4) Think like they do
It’s not good enough to throw your thoughts out there, you have to find out what people are saying, what words they are saying it with and look for those conversations. Chris brought up an example of a hosting company that wanted to find new clients online. Rather than searching for “hosting” or “web hosting” they looked for phrases like “server is down.” Whenever that phrase was used, the company would reply with an offer for three free months of web hosting. New clients came rolling in.

5) Winning is table stakes for the next game
This is a point that I felt like Chris couldn’t stress enough. The implications were multi-fold: A) Never start from nothing. B) Build off of and on previous successes. Why is this important? If you don’t connect with your followers on a personal level, they won’t care to follow you when you move on to the next game.

Finally, I’d like to leave you with some things he said that stood out and were helpful:

  • Why don’t kids use Twitter? They already have a social life.
  • Be everywhere—create and maintain bonds
  • If you sit still in business, you’ll get stuck in business
  • Structure yourself to always be in front of opportunities so you can give them away

There were so many other great things said. If you want to hear it all, I encourage you to buy the DVD and his book. Between the two, you’ll be set.

Thanks Chris for coming to Nashville. This was very helpful!

Did any of the above change your social media paradigm?

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